Procurement

As responsible stewards of public funds, CHCS competitively bids many of its purchases.  By policy, CHCS must competitively source its goods and services when the estimated value exceeds $2,000 and must post the bidding opportunity to our website when the value exceeds $5,000.

As described in our procurement policy, our basic tenets in vendor selection include:

  1. Local Preference: CHCS seeks to do business with companies located within Chattahoochee Hills and Palmetto.
  2. Strategic Preference: CHCS seeks to do business with companies that have the potential to provide long term value to the school.
  3. Past Performance:
    • CHCS seeks to do business with companies that have a strong track record of strong performance with the school over companies with weak or limited experience.
    • CHCS prefers companies with no track record of performance over those that have a history of weak performance.

If you're interested in working with CHCS, please contact our Director of Operations, Jessica Denton (jessica.denton@chatthillscharter.org) to be included on invitations for future bidding opportunities.


 

Laptop RFP

CHCS seeks to establish a preferred vendor for Dell computers.  The school has ~100 Dell devices currently and anticipates a 4-year refresh cycle.  Based on the current population of devices, CHCS isn't very interested in non-Dell computers unless there is a substantially compelling reason.

In addition to the hardware below, CHCS in open to vendor- and/or Dell-provided deployment, warranty, and maintenance services.  CHCS would be most interested in working with a vendor who would support us obtaining self maintainer status with Dell.

Interested bidders should provide quotes for each model (student, staff) based on total computer quantities described below.  The agreement is for a 36-month term, commencing March, 2017.

  • Estimated purchase volume:
    • Year 1 – 50-90 student devices, 5-10 staff devices
    • Year 2 – 30-50 student devices, 5-25 staff devices
  • Computers should be new or manufacturer refurbished.
  • Proposal Due Date: March 1, 2017 @ 5PM Eastern
  • Award Date: March 7, 2017
  • Initial Order Delivery Date: March 10, 2017
    • The initial order will be for 50-100 of the student computer specification.
  • Please send proposals to Jessica.denton@chatthillscharter.org.
  • Please send technical and/or clarification questions to: tim.cailloux@chatthillscharter.org.

All specifications provided are considered to be the minimum.  We are open to specifications that exceed the minimum.  Any variation from the minimum specifications should have a brief description of the change.  You can assume a technical audience for the purposes of any description of variations.

Student Computer Minimum Specifications

  • Dell Latitude Series or Latitude Education Series
  • Touchscreen
  • 11.6" Display, Resolution above 1024x768
  • Windows 10 Professional OS
  • 4GB RAM
  • 64 GB SSD or 250GB HDD
  • 38WHr-hour battery or greater
  • 802.11agn WiFi
  • HDMI port
  • 3 or more USB 2.0 and/or 3.0 Ports
  • Touchpad
  • 3.5mm Headphone (or headphone/mic combo) jack
  • Full keyboard
  • 65 Watt AC Adapter or greater
  • 1-year Hardware Warranty

 

Staff Computer Minimum Specifications

  • Dell Latitude Series
  • 11.6" Display, resolution above 1024x768
  • Touchscreen
  • Windows 10 Professional OS
  • Core i-series CPU
  • 4GB RAM
  • 128 GB SSD or 50GB HDD
  • User-replacable battery
  • 802.11agn WiFi
  • HDMI port
  • 3 or more USB 2.0 and/or 3.0 Ports
  • Touchpad
  • 3.5mm Headphone (or headphone/mic combo) jack
  • Full Keyboard
  • 65 Watt AC Adapter or greater
  • 1 year Hardware Warranty